The Value of Using a Virtual Private Network

VPNs are a crucial cybersecurity tool for many companies, particularly those that permit employees to work from different locations and use public Wi-Fi networks. This article explains the benefits of a VPN, when to use it and how to connect safely.

The Benefits of a VPN

Using a VPN can benefit both you and your employer in several ways:

• Enhanced asset protection: This tool helps you maintain a secure internet connection when accessing corporate information and infrastructure, such as files, emails and applications. This is most important when you are working remotely, whether from home or in public settings (e.g., hotels, airports or coffee shops).
• Reduced cyberattack exposure: Using a VPN can stop hackers in their tracks by blocking various types of eavesdropping and certain account compromise attempts. This, in turn, can limit the likelihood of subsequent data breaches and ransomware attacks.
• Bolstered compliance: Maintaining a secure VPN can support your employer’s efforts to meet applicable data protection requirements, thereby reducing the risk of related legal penalties.

When to Use a VPN

It’s best to use your workplace VPN in these circumstances:

• Whenever you are off the corporate network (e.g., remote work or business travel).
• Prior to accessing sensitive internal databases, systems and shared drives.
• Anytime you have to connect to a public or otherwise untrustworthy Wi-Fi network.
• Remember to review your employer’s VPN policy for any additional usage requirements.

Ensuring a Safe Connection

In some cases, your workplace device may automatically connect to the VPN when you sign in to your account. If you must manually connect, follow these general guidelines:

• Log in to your device and open the designated VPN application.
• Provide your credentials when prompted. You may also be asked to complete a multifactor authentication request.
• Click “connect” to create a secure, encrypted tunnel to the corporate network via the VPN server.

Keep in mind that specific setup instructions may vary by VPN application. Consult your employer for detailed guidance. If you have trouble connecting to the VPN or suspect unusual network activity, report it immediately.

Safety Considerations of VPNs

VPNs are a valuable safeguard that can protect both you and your employer. However, these tools have limitations. In particular, VPNs can’t defend against phishing scams, previously compromised account credentials or malware that has already been deployed on a workplace device. As such, it’s imperative to use your workplace VPN alongside other cybersecurity tools and precautions to ensure maximum protection.

Cybersecurity can be challenging, but you don’t have to navigate it alone. Reach out to your employer for more information on cybersecurity best practices.